Job Description

Job Overview:

We're hiring a part-time Executive Assistant to join our real estate team! In this role, you'll provide essential assistance to the Team Lead by handling important administrative tasks. A flexible schedule, including occasional weekend hours, is required. If you enjoy working in a fun, fast-paced environment, delivering top-notch service, and making clients feel like VIPs, we'd love to hear from you!

Why Join Us?

Join a dynamic real estate team that thrives on hard work and knows how to have fun! This role offers the perfect blend of collaboration, client engagement, and diverse responsibilities. If you're driven to make a real impact and enjoy a fast-paced, ever-changing environment, we want you on our team!

To Apply:

Please send your resume and a cover letter to: ShirleyLangTeam@gmail.com.

Key Responsibilities:

• Admin Support: Provide office support, such as managing email correspondence, data entry, organizing documents, files and records, client follow-ups, and assisting with marketing materials.
• Manage schedules, appointments, and meetings.
• Serve as a liaison for the team lead and clients, business associates, vendors and service providers ensuring that every client gets the elevated level of support they need.
• Property & Client Support: Prepare documentation for listings; assist with light staging, signage setup, property booklets, QR codes, shoe covers and maintaining a welcoming environment.
• Greet visitors at open houses to create a positive first impression.
• Logistics & Errands: Run essential errands, including dropping off keys, coordinating with vendors, and managing property signage.
• Assist with set-up and take-down for open houses, client events, and listings to ensure everything is polished and professional.
• Organize and attend client events.

Qualifications:

• Exceptional customer service skills with a friendly, professional demeanor.
• Strong organizational and multitasking abilities.
• Excellent phone skills and professional communication.
• Ability to multitask and prioritize effectively.
• Minimum 2 years experience required.
• In office position; may include some nights and weekend hours, approximately 20 hours per week. Potential to grow into a full time position for the right candidate.
• Valid driver’s license and reliable transportation a must.

Schedule:

• We will work to establish a schedule that works for both Executive Assistant and Team Lead; a more structured plan may be established as a result of the 90 day trial period to ensure consistency while allowing for flexibility.
• 2 weeks paid time off (PTO) per year with appropriate notice and team coverage.

If permanently hired after the 90-Day Trial Period:

Salary and Bonus Structure

• $20.00/hr - up to 20 hours per week (with a potential for additional hours)
• During the trial period as well as throughout the first year of employment, you will be bonused on any transactions you bring to the team:
• Potential to earn bonuses throughout the year. (e.g. bonuses are based on team sales volume and/or gross commission income goals met; calculated and paid on a mid-year and end of year basis, depending on performance review schedule.)
• The assistant must be employed and in good standing at the time of the bonus payout.
• Performance reviews must confirm they have met or exceeded expectations for their role (e.g., administrative accuracy, client satisfaction, timely task execution).

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