Job Description

We are seeking an Office Assistant for our growing office in Boston, Massachusetts. The Office Assistant will be responsible for helping with the organization and administration of the daily operations of our Boston office. This position will handle incoming phone calls and other communications, greet clients and visitors, as well as data entry and other general office administrative duties and errands. The Office Assistant is expected to proactively coordinate, communicate, and problem solve throughout all day-to-day operations.

• This position is required to work at our Boston office location 5 days a week.
• Hours: 8:15AM-5:00PM (45 (min lunch) Monday – Thursday, Friday 8:15AM- 2:30PM
• Hours after Memorial Day to Labor Day: 8:00AM-5:00PM Monday – Thursday, Friday 8:00AM – 12:30PM (no lunch break)
• Dress code: business professional
• Pay rate: $28-$29 an hour
• Salary if/when perm $60,000, Position is eligible for OT, no bonus

Responsibilities :

• Serve as the primary receptionist, answering and directing incoming calls as needed.
• Manage the conference room calendar and handle scheduling conflicts with diplomacy.
• Monitor office supply inventory and reorder as necessary.
• Support new hire onboarding, including preparing workstations, welcoming new hires/interns, and providing office tours.
• Establish and maintain relationships with vendors, building management, and service providers.
• Address office-related issues and serve as the main point of contact for office-related requests and inquiries.
• Ensure compliance with safety and security procedures and policies.
• Oversee the office floor plan and coordinate workstation/office moves with the Office Manager.
• Administer the business development external event scheduling, working closely with the Marketing department to manage the full event lifecycle.
• Coordinate logistics for internal company events, meetings, and catered lunches; occasional evening event coverage may be required with prior notice.

Qualifications:

• Minimum of 2+ years of administrative or executive support experience.
• High school diploma or GED required; bachelor’s degree preferred.
• Experience in event planning.
• Strong self-starter with the ability to work independently and proactively.
• Ability to collaborate in a team environment while also working independently with minimal supervision.
• Excellent communication skills with a professional demeanor, capable of interacting with all levels of the organization and clients.
• Ability to exercise good judgment when handling confidential information.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to work on-site, Monday through Friday.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on , and .

Opportunity Awaits.

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