Executive Assistant Job at Career Group, Los Angeles, CA

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  • Career Group
  • Los Angeles, CA

Job Description

An iconic Architect with offices in Los Angeles and Mexico City is seeking a high-powered Executive Assistant to join the team. This role is extremely dynamic, and the right candidate will be quick moving and detail oriented. This person must be fully bilingual in Spanish in an oral and written capacity, as well as experienced in QuickBooks. This role will support the CEO in streamline daily operations and will maintain communication with the Mexico office. Onsite 5 days in Santa Monica.

Job Responsibilities:

  • Office coordination
  • Assist CEO with daily tasks
  • Complex travel arrangements and itineraries
  • Maintain records of expenses and basic financial tracking with QuickBooks
  • Act as point of contact for Spanish speaking clients and all related collaborators
  • Take notes and prepare for meetings
  • Assist in project coordination and management

Qualifications:

  • Fluent in Spanish and English (both written and spoken)
  • Experience with QuickBooks
  • Excellent communication and interpersonal skills
  • Experience with heavy calendar management

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