Job Description

In this temporary Office Assistant role, you will provide facilities, receptionist, and administrative support in a highly professional environment. By providing help wherever it may be needed—from telephone coverage, managing office supplies, assisting with meeting setup, and ensuring conference rooms are in order, to coordinating any other facilities issues—this role is essential to maintaining the ease and professionalism of this high-foot-traffic association. If you possess superior white-glove customer service, are trusted to complete tasks effectively and efficiently, and are seeking a long-term temporary opportunity, this may be the role for you!

Key Responsibilities:

• Provide facilities support and front desk coverage as needed.
• Provide a high level of professionalism on the phone and in person to callers and guests.
• Welcome guests and monitor those coming in and out of the office.
• Regularly monitor the office space and prepare conference rooms for meetings by moving desks, hanging pictures, or setting up presentation materials.
• Keep a neat and tidy workspace; monitor office supplies and restock when necessary.
• Proactively respond to issues and call maintenance professionals to address issues relating to the office.
• Assist with essential administrative duties by supporting leaders with scheduling and expense reports.
• Flexibility to sit at the front desk when needed.

Why You’ll Love Working Here:

• Gain behind-the-scenes insight into a fast-paced association.
• Must be willing to complete weekly PCR testing.
• This is a long-term temporary role for three-to-five months.

What We’re Looking For:

• Professional. You have experience supporting offices in receptionist and facilities functions and communicate with others professionally.
• Personable. You are friendly, welcoming, and are comfortable sitting at the front desk.
• Office know-how. You see no ask as too big or too small and enjoy ensuring shared spaces are tidy, welcoming and organized.
• People-pleaser. You are engaging and thoughtful; your interactions with people bring a positive energy to the mix.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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