Senior Office Assistant Job at International Association of Fire Chiefs (IAFC), McLean, VA

UUtoQ3dhajUya09zKzBSSWhnVEI3SERI
  • International Association of Fire Chiefs (IAFC)
  • McLean, VA

Job Description

Summary: The IAFC is a dynamic and evolving organization with a medium-sized office in McLean, VA. This position is to provide is to perform the internal administrative support matters of the IAFC. Responsible for the administrative duties of the headquarters, including but not limited to office equipment, facilities management, office supplies, front desk duties, preparing correspondence, maintaining records, answering and screening phone calls, keep all storage areas organized, and mail distribution. After the six-month probationary period, the candidate will have the option to work one day a week from home.

JOB DESCRIPTIONS:

  • Oversee office operations and procedures to ensure efficiency, including ensuring compliance with office policies and procedures, managing office supplies, and coordinating management, maintenance and repairs of facilities.
  • Maintain office equipment, storage facilities, and sort and inventory of existing supplies. Set up desks for new hires, greet and assist all guests, clients, and vendors.
  • Provide administrative support as needed to senior management and employees, including scheduling meetings, managing calendars, and making travel arrangements. Provide support by writing official letters, setting up conference rooms and conference calls as needed.
  • Serve as a point of contact for internal staff and external members, handle mail and distribute incoming deliveries, and handle inquiries.
  • Coordinate and collaborate with IAFC’s teams if they need any supplies, provide support with writing official letters, distribute incoming deliveries,
  • Support the Director of Executive Operations in Board operations, meetings, travel and events, as needed, including by preparing agendas and Board materials.

Technical Skill:

  • Display strong, proactive and creative organizational skills, attention to detail and the ability to handle multiple overlapping activities.
  • Work actively to create processes that manage office efficiency and consistency.
  • Support the Executive Operations team in problem-solving for address issues that may arise in the office.
  • Proficiently and accurately communicate in both written and oral formats, for both internal and external audiences.
  • Expertise in Microsoft SharePoint environment to include varied programs, including Outlook, Word, Excel, and PowerPoint.
  • Knowledge of project management software such as Monday.com.
  • Knowledge of AMS/CRM software such as Salesforce.
  • Knowledge of Adobe to create, edit, and combine .pdf files.

Skills: Ideal candidate learns quickly, is a self-starter, and has excellent working knowledge of modern office methods, practices, procedures, and equipment. This candidate should be mature, with an ability to work independently to meet needs and deadlines in an environment of rapidly changing priorities with little supervision. Must have experience in Memberships and Associations.

Job Tags

1 day per week,

Similar Jobs

International Leadership of Texas

High School Leadership Teacher Job at International Leadership of Texas

 ...This is for the 2025 - 2026 School Year Compensation package for certified teachers starting at $60,500* Compensation package for non-certified teachers starting at $57,500**The starting compensation package shown includes a $2,500 Leadership stipend and $1... 

People Conquest

Housekeeper- River Cruises Company Job at People Conquest

 ...recruitment for RIVER CRUISES EUROPE: Housekeeper- River Cruises Company JOB DESCRIPTION - HOUSEKEEPER PURPOSE OF POSITION To...  ..., attention to detail; Must be able to deal correctly with confidential information and must be discrete; Must be well groomed and... 

Ballinger Group

Internal Auditor Job at Ballinger Group

 ...ensuring a stable and dynamic financial future for our organization. If you are passionate about Internal Audit, we invite you to join us at Ballinger as our Internal Auditor in Malta. Together, we will continue to grow and succeed as leaders in the financial industry.... 

Ventures Unlimited Inc

Salesforce Consultant (Service Cloud) Job at Ventures Unlimited Inc

 ...Responsibilities Work with business teams to understand their processes and translate their needs into actionable salesforce requirements for configuration/development. Involved in all aspects of the Project life cycle, from the initial kickoff through the requirements... 

Total Quality Logistics

Sales Representative Entry Level Job at Total Quality Logistics

 ...and leverage your negotiation skills to secure deals for freight transportation while managing customer shipments from pickup to delivery. No prior experience is necessary; our best in-class paid freight broker training and mentorship program will teach you everything...