Senior Office Assistant Job at International Association of Fire Chiefs (IAFC), McLean, VA

UUtoQ3dhajUya09zKzBSSWhnVEI3SERI
  • International Association of Fire Chiefs (IAFC)
  • McLean, VA

Job Description

Summary: The IAFC is a dynamic and evolving organization with a medium-sized office in McLean, VA. This position is to provide is to perform the internal administrative support matters of the IAFC. Responsible for the administrative duties of the headquarters, including but not limited to office equipment, facilities management, office supplies, front desk duties, preparing correspondence, maintaining records, answering and screening phone calls, keep all storage areas organized, and mail distribution. After the six-month probationary period, the candidate will have the option to work one day a week from home.

JOB DESCRIPTIONS:

  • Oversee office operations and procedures to ensure efficiency, including ensuring compliance with office policies and procedures, managing office supplies, and coordinating management, maintenance and repairs of facilities.
  • Maintain office equipment, storage facilities, and sort and inventory of existing supplies. Set up desks for new hires, greet and assist all guests, clients, and vendors.
  • Provide administrative support as needed to senior management and employees, including scheduling meetings, managing calendars, and making travel arrangements. Provide support by writing official letters, setting up conference rooms and conference calls as needed.
  • Serve as a point of contact for internal staff and external members, handle mail and distribute incoming deliveries, and handle inquiries.
  • Coordinate and collaborate with IAFC’s teams if they need any supplies, provide support with writing official letters, distribute incoming deliveries,
  • Support the Director of Executive Operations in Board operations, meetings, travel and events, as needed, including by preparing agendas and Board materials.

Technical Skill:

  • Display strong, proactive and creative organizational skills, attention to detail and the ability to handle multiple overlapping activities.
  • Work actively to create processes that manage office efficiency and consistency.
  • Support the Executive Operations team in problem-solving for address issues that may arise in the office.
  • Proficiently and accurately communicate in both written and oral formats, for both internal and external audiences.
  • Expertise in Microsoft SharePoint environment to include varied programs, including Outlook, Word, Excel, and PowerPoint.
  • Knowledge of project management software such as Monday.com.
  • Knowledge of AMS/CRM software such as Salesforce.
  • Knowledge of Adobe to create, edit, and combine .pdf files.

Skills: Ideal candidate learns quickly, is a self-starter, and has excellent working knowledge of modern office methods, practices, procedures, and equipment. This candidate should be mature, with an ability to work independently to meet needs and deadlines in an environment of rapidly changing priorities with little supervision. Must have experience in Memberships and Associations.

Job Tags

1 day per week,

Similar Jobs

Broward Children's Center

Licensed Clinical Social Worker - Social Services Director Job at Broward Children's Center

 ...therapeutic support, and family-centered services like respite care, social services, and in-home health support. With unique programs...  ...Education and/or Experience A Licensed Clinical Social Worker (LCSW) or Minimum Master of Social Work degree from a school accredited... 

SK Food Group Inc

Warehouse Manager Job at SK Food Group Inc

 ...Sites. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Manage the on-site, multi-shift warehouse operation including the receiving, shipping, inventory and WIP/RTS departments. Manage off-site warehouses, as assigned. Manage the dock time... 

LHH

Corporate Associate Job at LHH

 ...seeking a midlevel Corporate Associate in the Entertainment, Sports & Media industry. About the Role One of the best BigLaw...  ...approved law school ~ Must be admitted to practice law and in good standing in California ~2+ years of experience in corporate... 

Medix

Pharmacy Technician Job at Medix

Job Title: Fulfillment Technician Summary: The Fulfillment Technician is responsible for storing, picking, and shipping finished goods in compliance with current Good Manufacturing Practices (cGMP) and company standards. Key Responsibilities Inventory Management...

CRH

Billing Specialist, Shared Services Job at CRH

 ...We are seeking a detail-oriented and customer-focused Billing Specialist to join our team. The ideal candidate will sustain a...  ...You Highly competitive base pay Comprehensive medical, dental and disability benefits programs Group retirement savings program...