Job Description
The Job Opportunity:
- Moreland luxury office of Cord Shiflet is looking for a trustworthy and committed Real Estate Executive Assistant with an excellent work ethic, drive to succeed in a supportive role, and love for the industry
- Reporting directly to Cord, the ideal candidate will hit the ground running, sharing his/her expertise in office administration and support
- This is an opportunity to join a high performing team with Austin’s top selling agent 15 years running and Austin’s homegrown brand of Moreland Properties
- For more about Cord Shiflet Group visit:
Core Responsibilities:
- Process job (we will teach process)
- Back end Skyslope files for all team members
- PG Dropbox files for team members
- Annual homestead letters (to buyer clients from the year prior)
- Schedule annual house anniversary deliveries (for buyers 3 years back)
- Interface with other agents (and some clients) over the phone and represent the group well
- Manage calendars both business and personal
- Schedule buyer tours, create agendas, set appointments and prep all the MLS and background paperwork that goes into luxury home tours
- Set up real scout searches for buyers and sellers
- Send Sellers Shields to sellers
- Create listing presentations and help with comparative market analysis
- Draft marketing proposals for listings
- Create marketing updates for listings for agents to proof and send
- Maintain and print Listing Books and Buyer Books annually and keep copies
- Submit listing info internally through marketing coming soon, just listed, new price, sold
- Assist with occasional event planning for clients including booking venues, décor and planning the F&B
- Maintain deal spreadsheets, business plans and reports
- Maintain active pipe and database for lead agent
- Interface with marketing and submit requests
- Occasionally help with set up open houses
- Coordinate photoshoots and video filming
- Website maintenance and updates
- Custom website creation per listing
- Load properties into MLS/TAN/ALN
- Support Cord’s office by talking with vendors, managing receipts/expense reports etc
- Running the office from the command center and keep everyone on track
- Draft buyer and listing agreements, amendments and other paperwork related to real estate for review by a member
- Request client testimonials and post online/website
- Annual employee agreements
- Occasional personal errands and correspondence (such as holiday cards) for lead agent
- Personal logistic support for lead agent, including personal bill pay, vendor coordination
Qualifications:
- Detail oriented and organized
- Proactive and positive “can do” attitude
- 2 or more years of administrative office experience or executive assistant experience preferable in a real estate environment
- Previous real estate assistant experience preferred
- Advance skills in Microsoft office and or comparable Mac applications
- Excellent track record of being process driven
- Rolling up sleeves to get done what needs to be done and sniff out any potential issues or pitfalls and getting ahead of them
- Superior writing skills (property descriptions, emails, letters, thank you)
- InDesign experience preferred
- Math skills preferred
- Ability to handle tight deadlines, multi-task, work cross-functionally, and prioritize work in a fast paced, and dynamic environment
- Must have a serious commitment to confidentiality for our clients and group members
- Desire to commit to a position for a minimum of 3 years or longer
- Candidates should have a love of the industry and a dedication to supportive roles; this position is not a path toward an agent position
Schedule: Monday to Friday
- Main hours: 9am-5pm in person at 3825 Lake Austin Boulevard
- This position is in office everyday with some errands weekly
Salary and Benefits:
- 60-70k Annual Base
- Percentage bonus on lead agent’s closed deals less marketing expenses
- End of year bonus based on group production
Job Tags
Holiday work, Monday to Friday,