Job Description

Legal Assistant - Real Estate

Miami, FL

Position Overview

Evolve Workforce Solutions is representing a prestigious law firm in Miami, Florida, seeking a skilled Legal Assistant - Real Estate to support their dynamic Real Estate Practice Group. This role involves performing various administrative tasks, providing exceptional client service, and ensuring the accurate and timely completion of assignments. The ideal candidate will have extensive law firm experience and a proactive approach to managing responsibilities in a fast-paced environment.

What's in it for You

• Competitive Compensation : A salary package that reflects your experience and qualifications.
• Comprehensive Benefits : Medical, dental, and vision coverage, alongside a 401(k) plan with profit sharing.
• Paid Time Off : PTO, including holidays, bereavement, and parental leave, plus resources focused on health and well-being.
• Professional Growth : A collaborative, team-oriented work environment with opportunities for career advancement and skill development.

Key Responsibilities

As a Legal Assistant - Real Estate, you will:

• Create, edit, proofread, and transcribe documents following established firm standards for accuracy and completeness.
• Prepare forms and documents using the firm’s Best Practice methods.
• Manage timekeepers’ calendars and schedule appointments as needed.
• Input, review, edit, and close timekeepers’ time entries through the firm’s time entry program.
• Handle monthly client billing, including reviewing prebills for accuracy and completeness.
• Prepare timekeepers’ expense reports and arrange payment for vendor invoices.
• Open new matters, generate conflict checks and maintain paper and electronic files.
• Print and organize documents received in various formats, including emails and attachments.
• Answer telephone calls, relay accurate messages, and arrange video conferences and conference calls.
• Actively seek ways to maximize productivity, promote teamwork, and assist with overflow work.
• Maintain the highest level of confidentiality for all firm and client information.
• Respond to client requests professionally and meet deadlines for firm processes, including timesheets, time entry, and financial documentation.

Qualifications & Experience

The ideal Legal Assistant - Real Estate candidate will have:

• 5+ years of law firm experience, with a background in real estate and condominium law being helpful.
• Excellent grammar, spelling, punctuation, and communication skills.
• Strong organizational and analytical skills with keen attention to detail.
• Proficiency in Microsoft Office applications and familiarity with FileSite, SAP Concur, Smart Time, and Aderant.
• A flexible attitude and the ability to adapt to changing assignments and priorities.

About the Firm

This prestigious law firm, represented by Evolve Workforce Solutions, is known for its exceptional client service and collaborative work environment. With a strong focus on real estate law, the firm provides excellent long-term career opportunities and full benefits, fostering professional growth for its team members.

Apply now to join this dynamic team and advance your career as a Legal Assistant - Real Estate!

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