Real Estate Administrative Assistant Job at Smith Arnold Partners, Harrison, NY

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  • Smith Arnold Partners
  • Harrison, NY

Job Description

We are looking for a professional to join a dynamic and expanding organization with a rich celebrated history and a promising future. The firms commitment to excellence and innovation has been the driving force behind their growth.

Title: Office Administrator

Location: West Harrison, NY (Hybrid)

Potential Compensation: $55,000 to $70,000

As an Office Administrator, you will play a crucial role in providing exceptional administrative and asset management services. You will be responsible for maintaining a productive and efficient office environment, ensuring smooth operations, and supporting our team in various capacities.

About our client:

  • Growth Opportunities: Be part of a growing company with opportunities for career advancement.
  • Supportive Environment: Work in a collaborative and supportive team environment.
  • Impact: Make a meaningful impact by ensuring smooth operations and excellent tenant relations.

Responsibilities:

  • Sorting and sending mail, filing, and maintaining records
  • Keeping track of office supplies, ordering new materials and IT hardware, and stocking supply stations
  • Greeting visitors and applicants, answering phones, and directing calls
  • Handling email, faxes, and messages, and preparing letters, memos, forms, and reports
  • Coordinating meeting-room calendars and scheduling appointments
  • Keeping the office clean, stocked, and organized, especially the kitchen, conference rooms, and storage closets
  • Providing ad hoc support to staff members and portfolio managers,, including organizing team events, circulating financial/legal statements, and reports
  • Planning tasks and ensuring they are allocated and fulfilled appropriately
  • Monitors renewal dates for service contracts; assists the asset managers in the preparation of service contracts and verifies insurance is in place.
  • For repair and maintenance work, prepares contract/Purchase Order and follows up to be sure it is signed by both the vendor and company.
  • Monthly, identifies all past due payments, contacts and documents the results for upper management

Requirements:

  • Bachelor's degree in Business or related field
  • 3+ years of experience in a similar role
  • Experience with Excel and real estate PM software
  • Experience with coding invoices/payables

Desirable Traits:

  • Exceptional attention to detail to ensure accuracy in all tasks
  • A positive attitude and high energy level to keep up with a fast-paced environment.
  • Excellent and thoughtful verbal and written communication skills

Job Tags

Contract work,

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