RCI-NYL-5528 Administrative Assistant (Hybrid) - New York, NY Job at Rangam, New York, NY

UUtWRXlLbjczMHFqL0VSTmdnbkQ0M0xJWHc9PQ==
  • Rangam
  • New York, NY

Job Description

Hybrid schedule

Tuesday – Thursday Onsite

Monday/Friday Remote

Duration: Initial 3-month contract (could be longer or shorter)

Job Description & Responsibilities

  • Administrative support for department executives and VIP stakeholders
  • Will be supporting up to 5 VPs
  • Calendar management
  • Meeting coordination
  • Correspondence handling
  • Document preparation
  • Expense reporting
  • Data entry and reporting
  • Ad hoc administrative tasks

Qualifications

  • Ideally 8 – 10 years’ Administrative Assistant experience
  • Must include a minimum of 5 years’ experience supporting Senior / Executive Leadership. Required.
  • Proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint)
  • Experience managing multiple calendars and scheduling meetings
  • Ability to work hybrid schedule (on-site and remote as needed)
  • Prior experience handling sensitive information

Deal Breakers

  • Candidates who cannot work hybrid schedule
  • Lack of experience supporting executive-level leadership
  • Poor communication skills
  • Inability to handle sensitive/confidential information

  • Manage calendars
  • Coordinate and schedule meetings, reserve rooms, forward meeting notices, arrange conference calls or video conferences, order meals, arrange dinners and prepare meeting materials
  • Book car services for business trips
  • Reconciles travel expenses as well as process other expenses
  • Recordkeeping of corporate travel and vacation time in HR Central
  • Maintain office supplies
  • Manage monthly birthday celebration
  • Manage office events including raffles, large catering orders and happy hours

Job Tags

Contract work, Remote work, Monday to Friday,

Similar Jobs

Firstsource

Voice Study - German Speaking Participants Job at Firstsource

 ...session lasting approximately 3 to 4 hours The session involves paired conversations between native speakers Native speakers in German dialect required No prior experience or specialized skills necessary About Firstsource Firstsource is a specialized... 

Mann's Fresh Vegetables (Mann Packing Co., Inc.)

Legal Consultant, Temporary Job at Mann's Fresh Vegetables (Mann Packing Co., Inc.)

 ...are seeking a detail-oriented and knowledgeable Temporary Employment Law Consultant to assist our team in reviewing and crafting job descriptions. This position is ideal for individuals in the legal field, whether a recent graduate or a retired professional looking to... 

Multicultural Community Services Of The Pioneer Valley

Direct Support Professional (Deaf/Hard of Hearing/DeafBlind Program) Job at Multicultural Community Services Of The Pioneer Valley

 ...-Time, Part-Time, & Relief; varying shift hours dependent on the needs of the program Responsibilities: The Direct Support Professional (Deaf/HH/DB Program) will directly support in the provision of Leadership, Engagement, and Advocacy for Deaf Empowerment... 

Liberty Health

CERTIFIED NURSING ASSISTANT - THE OAKS Job at Liberty Health

 ...rewarding opportunity in a caring environment. We are currently seeking an experienced: CERTIFIED NURSING ASSISTANT (CNA) Per Diem, Days Job Description: Assist residents with bathing, dressing, personal hygiene, and all ADLs as needed during shift. Assist... 

Stranahans Colorado Whiskey

Bottling Operator Job at Stranahans Colorado Whiskey

Position Summary : This position supports bottling and warehouse operations in the distillery. Responsibilities include dumping barrels, transferring product, bottling line prep, leading bottling crews on bottling days, performing quality checks, materials movements and...