RCI-NYL-5528 Administrative Assistant (Hybrid) - New York, NY Job at Rangam, New York, NY

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  • Rangam
  • New York, NY

Job Description

Hybrid schedule

Tuesday – Thursday Onsite

Monday/Friday Remote

Duration: Initial 3-month contract (could be longer or shorter)

Job Description & Responsibilities

  • Administrative support for department executives and VIP stakeholders
  • Will be supporting up to 5 VPs
  • Calendar management
  • Meeting coordination
  • Correspondence handling
  • Document preparation
  • Expense reporting
  • Data entry and reporting
  • Ad hoc administrative tasks

Qualifications

  • Ideally 8 – 10 years’ Administrative Assistant experience
  • Must include a minimum of 5 years’ experience supporting Senior / Executive Leadership. Required.
  • Proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint)
  • Experience managing multiple calendars and scheduling meetings
  • Ability to work hybrid schedule (on-site and remote as needed)
  • Prior experience handling sensitive information

Deal Breakers

  • Candidates who cannot work hybrid schedule
  • Lack of experience supporting executive-level leadership
  • Poor communication skills
  • Inability to handle sensitive/confidential information

  • Manage calendars
  • Coordinate and schedule meetings, reserve rooms, forward meeting notices, arrange conference calls or video conferences, order meals, arrange dinners and prepare meeting materials
  • Book car services for business trips
  • Reconciles travel expenses as well as process other expenses
  • Recordkeeping of corporate travel and vacation time in HR Central
  • Maintain office supplies
  • Manage monthly birthday celebration
  • Manage office events including raffles, large catering orders and happy hours

Job Tags

Contract work, Remote work, Monday to Friday,

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