Job Description

Description

Pine Ridge Advisers, a multi-family office based in New York City, is seeking a full-time personal assistant for one of its clients located in Greenwich, Connecticut. The successful applicant will be comfortable working with a small internal team and external entities to provide personal support in a fast-moving environment. The role is best suited for someone who has attention to detail and can be proactive and thoughtful in designing processes, preventing problems, and driving follow up.

Responsibilities

• Be the communication hub of the family, staff, vendors, PM firm, and family office, via meetings, digital communication, and records retention. Communicate internally and externally in a thoughtful way, keeping the principles informed and ensuring that the family ’s vision and goals are understood.
• Schedule and confirm appointments; maintain calendars and plan logistics. Maintain the family’s health appointment schedule.
• Oversee daily operations by engaging closely with staff and vendors to identify any issues and provide valuable solutions
• Work closely with property management firms to orchestrate proper coordination of ongoing maintenance and renovations. Anticipate the future needs of multiple properties in Connecticut. Communicate clearly with vendors.
• Order supplies, and handle mail, packages, and returns. Meal planning and grocery procurement
• Deve lop, implement, and improve protocols/policies. Use internal and external resources efficiently.
• Manage household staff (presently a House Manager and a Housekeeper); source new staff as needed (low turnover environment).
• Periodically assist with child logistics (ages 10-15), including transportation to appointments
• Run errands
• Update living documents such as house manual and housekeeper “to do” lists; maintain records associated with property maintenance and construction
• Research miscellaneous topics, and orchestrate one-time projects
• Light travel coordination

Qualifications

• Bachelor’s Degree from an accredited college or university
• 7+ years of relevant work experience as a personal assistant or related field
• Demonstrated experience in maintaining the confidentiality, security, and privacy of a discreet employer
• Excellent communication skills with internal and external resources in order to represent the Principles well
• Proficiency with Google Team Drive, Gmail, Google Calendar, Smartsheet, and ability to learn multiple apps
• Painstaking attention to detail  
• Process-oriented problem-solving skills and ability to find effective solutions for a variety of potential issues
• Superb organization skills and the ability to multitask efficiently
• Ability to train and oversee staff both in person and remotely

Benefits

• PTO 
• Competitive salary dependent upon experience
• Annual discretionary bonus
• Health insurance and other benefits through payroll provider
• 401k with employer matching
• Salary range $125,000 - $175,000

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