Job Description

Job Title: Personal Assistant

Location: Simpsonville, KY

Compensation: $43,000 – $52,000 annually (commensurate with experience)

Position Overview:

We are seeking a highly organized, proactive, and resourceful Personal Assistant to support both the personal and professional needs of our business owner while ensuring the smooth operation of our office in Simpsonville, KY. This dual-role position requires exceptional multitasking abilities, excellent memory and recall, and a high degree of professionalism and discretion. The ideal candidate is a dependable self-starter who thrives in a dynamic environment and is comfortable managing a wide range of responsibilities with efficiency and attention to detail.

Key Responsibilities:

Personal Executive Support:

• Manage complex calendars, appointments, and scheduling, including international and domestic travel logistics
• Coordinate personal errands, tasks, and appointments for the business owner
• Draft and manage professional emails, correspondence, and reports with accuracy and confidentiality
• Plan and coordinate events, restaurant reservations, and travel itineraries
• Maintain strict confidentiality while managing sensitive personal and business matters
• Demonstrate excellent recall and memory for recurring tasks, preferences, and priorities
• Oversee day-to-day office operations including supplies, inventory, and vendor coordination
• Act as the primary point of contact for general office needs, maintenance, and administrative troubleshooting
• Prepare and distribute official correspondence, especially related to tenants and external stakeholders
• Conduct courthouse errands and other business-related travel as needed
• Ensure the office remains clean, organized, and operating efficiently

Required Qualifications:

• Minimum of 5 years of experience in a Personal Assistant, Executive Assistant, or Office Coordinator role
• Exceptional memory and recall abilities
• Strong organizational skills with the ability to multitask and prioritize independently
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and general office tools
• High level of professionalism, discretion, and sound judgment
• Reliable transportation and willingness to travel locally for errands and appointments

Preferred Qualifications:

• Prior experience supporting a business owner or C-level executive
• Familiarity with real estate administration or tenant correspondence
• Experience managing both personal and business responsibilities in a dynamic work environment

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