Job Description

Essential functions of the job are listed below. Other responsibilities may also be assigned. Please note that the essential functions may vary depending on department size, organizational structure and/or geographic location. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.

Primary Responsibilities

• Accurately transmits multi-state non-union payroll, including garnishments and benefits for semi-monthly, bi-weekly, and weekly cycles.
• Verifies accuracy of hours submitted by terminal locations according to union contracts (as applicable) or internal guidelines.
• Communicates with leadership and/or timekeepers at all locations to ensure timely review and completion of payroll.
• Process paycheck adjustments after reconciling discrepancies and accurately post adjustment in payroll system.
• Processes manual on-site checks for terminations and emergency payouts, including applicable overnight mail coordination.
• Resolve questions/issues concerning payroll; respond to inquiries and enforce payroll policies.
• Ensure compliance with State and Federal wage and hour laws.
• Monitor and assess the payroll system's performance, identifying areas for improvement and providing suggestions to the Payroll Manager.
• Train employees and managers to use timekeeping system.
• Generate payroll related reports for distribution and on an ad hoc basis.
• Ensures data is uploaded to payroll in various systems.
• Assist on payroll related projects, as assigned.
• Other payroll related duties, as assigned.

Additional Responsibilities

• Operates a PC and various payroll systems to generate reports
• Is detail oriented and organized with various weekly, bi-weekly, semi-monthly payroll submittals
• Listens to others and acts decisively on information received orally
• Meets deadlines and set priorities in an environment with constant interruptions
• Serves as assistant/ backup to Payroll Manager and Sr. Payroll Specialist

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