Job Description

Operations Administrative Assistant (Temp-to-Perm)

Location: Manhattan

Pay Rate: $30/hour

Job Type: Temp-to-Perm

Schedule: Monday–Friday, 9:00 AM – 5:00 PM

Reports To: Director of Operations/Facilities

Job Description:

We are seeking a highly organized and detail-oriented Operations Administrative Assistant to support the Director of Operations in a professional school/office environment. This temp-to-perm role is ideal for someone who excels in administrative support, data management, and facilities coordination.

Key Responsibilities:

• Manage offsite records storage accounts
• Order and track facilities materials and supplies
• Maintain an accurate and up-to-date database of facilities invoices
• Provide Accounts Payable with signed invoices in a timely manner
• Scan all invoices and track submissions to Accounts Payable
• Assist with fiscal year-end reconciliation of outstanding expenses
• Oversee room maintenance and repair requests
• Scan and archive student records and accounts payable files into a digital system
• Perform data entry into the student information system
• Complete year-end document disposal and records retention tasks
• Support event planning, meeting preparation, and written communications for the Director of Operations
• Manage shredding bins throughout the school year and at year-end
• Provide mailroom coverage as needed
• Perform additional duties as required to support the Director of Operations

Qualifications & Requirements:

• Bachelor’s degree preferred
• Administrative and data entry experience required
• Highly detail-oriented, self-motivated, and organized
• Strong proficiency in Microsoft Word and Excel
• Experience with Microsoft Access is a plus
• Ability to work cooperatively with staff across departments
• Strong written and verbal communication skills

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