Office Assistant Job at Vaco by Highspring, Irvine, CA

UTZGSXdLTCswMDZqL1VsRGdnL0w0M2ZGV0E9PQ==
  • Vaco by Highspring
  • Irvine, CA

Job Description


A well-established real estate company is seeking a dependable Office Services Assistant to support daily office operations. This role includes administrative, facilities, and light accounting tasks. The ideal candidate is proactive, detail-oriented, and customer-service focused.
Responsibilities:

  • Greet guests and handle incoming calls

  • Manage mail, deliveries, and office/kitchen supply inventory

  • Support invoice processing and credit card reconciliations

  • Coordinate service calls and maintain office equipment

  • Assist with vendor tracking, contracts, and files

  • Help with meeting setup, office events, and general upkeep

  • Provide administrative support across departments as needed

  • Perform light lifting (up to 50 lbs.) and occasional facilities tasks
Requirements:

  • 2+ years of office or admin experience (real estate a plus)

  • Proficient in MS Office; basic accounting knowledge preferred

  • Strong communication, time management, and organizational skills

  • Reliable, flexible, and comfortable working independently

Job Tags

Flexible hours,

Similar Jobs

The Chef Agency

Head Pastry Chef Job at The Chef Agency

Location Whippany, NJ Salary - $75k-85k Benefits Yearly bonus, PTO Northern Italian fine dining destination in Whippany, New Jersey. Known for its white-tablecloth elegance and seasonal cuisine Qualifications ~23 years of experience in fine dining...

Leavenworth Waterworks

Water Treatment Operator Job at Leavenworth Waterworks

Water Treatment Operator Must live in the United States or be willing to relocate within one hour of travel time. Must have a High School Diploma or equivalent. Available position for overnight swing operator that consists of 12:00 A.M. - 8:00 A.M. Saturday &... 

JENOPTIK Smart Mobility Solutions

Business Unit Controller Job at JENOPTIK Smart Mobility Solutions

 ...We are seeking a highly motivated and experienced Business Unit Controller to join our team. The successful candidate will be responsible...  ...Business Partner with ownership of the full P&L, alongside working capital and investment/capex controlling. Accountable for timely... 

Ronald C. Wornick Jewish Day School

Kindergarten Lead Teacher Job at Ronald C. Wornick Jewish Day School

 ...team focused on bettering our school, supporting our students and welcoming our families. Wornick Day School is seeking a Kindergarten lead teacher beginning the 2025-2026 school year. Wornicks kindergarten is a play based environment that helps prepare students for the... 

KMRG, LLC

Financial Analyst Job at KMRG, LLC

 ...ROLE We are seeking an experienced Financial Analyst to support the U.S. Trade and Development Agency (USTDA) in Arlington, VA. Your responsibilities will focus on delivering high-quality financial management support to ensure accurate interagency agreement tracking,...