Office Assistant Job at Vaco by Highspring, Irvine, CA

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  • Vaco by Highspring
  • Irvine, CA

Job Description


A well-established real estate company is seeking a dependable Office Services Assistant to support daily office operations. This role includes administrative, facilities, and light accounting tasks. The ideal candidate is proactive, detail-oriented, and customer-service focused.
Responsibilities:

  • Greet guests and handle incoming calls

  • Manage mail, deliveries, and office/kitchen supply inventory

  • Support invoice processing and credit card reconciliations

  • Coordinate service calls and maintain office equipment

  • Assist with vendor tracking, contracts, and files

  • Help with meeting setup, office events, and general upkeep

  • Provide administrative support across departments as needed

  • Perform light lifting (up to 50 lbs.) and occasional facilities tasks
Requirements:

  • 2+ years of office or admin experience (real estate a plus)

  • Proficient in MS Office; basic accounting knowledge preferred

  • Strong communication, time management, and organizational skills

  • Reliable, flexible, and comfortable working independently

Job Tags

Flexible hours,

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