Office Administrative Assistant Job at Glocap, Atherton, CA

UUtKRXphRDgzRXVrL2tWSWhnWEE3WG5JV3c9PQ==
  • Glocap
  • Atherton, CA

Job Description

COMPANY: Family Office

POSITION: Office Assistant

LOCATION: Atherton, CA (Onsite 5 days)

HOURS: ~9:00am - ~6:00pm with flexibility outside of work hours/weekends

COMPENSATION: Up to $100K DOE + Benefits + Discretionary Bonus

BACHELOR'S DEGREE: Required

Our client, a family office, is seeking a highly organized, detail-oriented, and discreet Office Assistant to support a high-net-worth family with a wide range of administrative, travel, and lifestyle needs. This role requires exceptional multitasking skills, a proactive mindset, and the ability to manage sensitive information with the utmost confidentiality.

Responsibilities of the Office Assistant:

-Plan and coordinate domestic and international travel for family members and staff, including flights, accommodations, ground transportation, and itineraries.

-Track and manage rental car reservations and ensure timely returns and renewals.

-Maintain up-to-date records of travel documents, including passports, visas, driver’s licenses, and other IDs.

-Establish and maintain relationships with hotels, concierge services, and travel vendors to ensure VIP-level service.

-Assist with the preparation and submission of expense reports, ensuring accuracy and timely reimbursement.

-Update and manage insurance policies related to travel, vehicles, and personal property.

-Maintain detailed records and databases for licenses, memberships, and subscriptions.

-Support the family office with special projects, including holiday gift planning, event coordination, and seasonal initiatives.

-Serve as a liaison between the family, vendors, and service providers.

-Anticipate needs and proactively resolve scheduling conflicts or logistical issues.

Requirements of the Office Assistant:

-Bachelor’s degree required.

-Proven experience in a similar role, preferably within a family office or luxury travel environment preferred.

-Strong organizational and time-management skills with keen attention to detail.

-Excellent written and verbal communication skills.

-Proficiency in Microsoft Office Suite and travel booking platforms.

-Ability to handle confidential information with discretion and professionalism.

-Flexible and adaptable with a service-oriented mindset.

-Verification of identity, education, prior employment, and references may be required.

Job Tags

Seasonal work, Work at office, Flexible hours, Weekend work,

Similar Jobs

Guaranteed Rate Affinity

Administrative Assistant Job at Guaranteed Rate Affinity

Who we are: Guaranteed Rate Affinity, LLC (Guaranteed Rate Affinity) is a joint venture between Guaranteed Rate, Inc (NMLS: 2611) and Anywhere Real Estate Inc. Through this joint venture, Guaranteed Rate Affinity provides mortgage origination services to the clients...

Ultimate Staffing

Assembly Technician Job at Ultimate Staffing

 ...Assembly Technician - Irvine, CA Pay: $21-$23/hour (based on experience) Industry: Medical Device Manufacturing A well-established medical device company in Irvine is seeking a detail-oriented Assembly Technician to join our production team. This role is ideal... 

SourcePro Search, LLC

Conflicts Researcher Job at SourcePro Search, LLC

 ...conducting a search for a motivated Conflicts Researcher II with a bachelors degree and a...  ...ideal candidate will be responsible for assisting the Firms Office of the General Counsel...  ...interact with people at all levels in a polite and constructive way; Ability to identify... 

Lettire Construction Corp.

Construction Site Security & Compliance Guard Job at Lettire Construction Corp.

 ...Responsibilities: Front Gate Security: Monitor and control access to the site, ensuring that only authorized personnel, vehicles, and deliveries enter the premises. Visitor Log Maintenance: Maintain accurate and up-to-date logs of all site visitors, including time in/out... 

AllSTEM Connections

Food Regulatory & Labeling Specialist Job at AllSTEM Connections

 ...1 U.S.C. 2101 regulations ~ Proficiency with Genesis software/ labeling program ~ Ability to multitask and effectively prioritize in a fast-paced work environment ~ Excellent proofreading/editing skills ~ Ability to collaborate with various departments...