Job Description

Job Summary:

We are seeking a detail-oriented and experienced Commercial Litigation Legal Secretary to support a dynamic team of litigation attorneys. The ideal candidate will be highly organized, proactive, and possess extensive knowledge of litigation procedures, court filings, and document management. This role is vital in ensuring the smooth operation of legal processes and supporting attorneys throughout all phases of litigation.

Key Responsibilities:

• Provide administrative and clerical support to litigation attorneys.
• Prepare, proofread, and format legal documents including pleadings, motions, subpoenas, correspondence, and discovery materials.
• File legal documents electronically with federal and state courts (e-filing).
• Manage attorney calendars, including scheduling depositions, hearings, client meetings, and court dates.
• Maintain case files, document databases, and litigation support systems.
• Coordinate with court personnel, clients, and opposing counsel.
• Assist with trial preparation including organizing exhibits, witness files, and trial binders.
• Track deadlines, manage tickler systems, and ensure timely filings.
• Process billing, time entries, expense reports, and coordinate travel arrangements as needed.

Qualifications:

• High school diploma or equivalent required; associate degree or legal secretary certification preferred.
• Minimum of 10 years of experience as a legal secretary, preferably in commercial litigation.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel), document management systems, and court e-filing systems (e.g., PACER, state portals).
• Familiarity with legal terminology, litigation procedures, and court rules.
• Strong organizational, multitasking, and communication skills.
• Ability to handle confidential information with discretion.
• Excellent attention to detail and accuracy under tight deadlines.

Preferred Qualifications:

• Experience supporting multiple attorneys in a fast-paced litigation environment.
• Knowledge of legal billing software
• Notary Public certification is a plus.

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