Job Description

SUMMARY

The HR Operations Analyst is responsible for the execution, maintenance, and accuracy of critical HR processes and documentation. This includes payroll support, benefits administration, attendance tracking, leave and accommodation coordination, onboarding/offboarding data entry, workers’ compensation processing, and internal HR reporting. The role ensures HR data is managed accurately across systems, that HR tasks are completed on schedule, and that records remain audit ready. This position requires a high degree of discretion, organization, and working knowledge of ADP, SuccessFactors, and related HR systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Exercise of judgment, discretion, and tact in all business matters and business relationships is required. Strong interpersonal skills and the ability to maintain clear and cooperative working relationships with co-workers and demonstrate regular attendance and punctuality are essential. The organization’s leadership promotes collaborative problem solving in both formal and informal work teams. Participation in and contribution to teamwork within the organization is required.

Supervisory Responsibilities

1. None

Duties

Payroll Administration

1. Prepare, review, and submit bi-weekly timecard data to ensure payroll is processed accurately and on time (by 9:00 AM each Monday).
2. Maintain and process payroll adjustments in ADP, including garnishments, repayment of benefits premiums, and retroactive changes.
3. Respond to employee inquiries regarding payroll discrepancies, earnings statements, or adjustments.
4. Collaborate with internal departments to ensure all payroll-related data is accurate and compliant.

Benefits Administration

1. Process employee benefit enrollments, changes, and terminations in ADP; ensure timely communication with benefit providers.
2. Manage COBRA eligibility updates and coordinate continuation of benefits notices.
3. Serve as a point of contact between employees and benefit vendors for claim resolution and plan inquiries.
4. Support annual open enrollment efforts, including system setup, employee communications, and document tracking.
5. Maintain up-to-date documentation and eligibility tracking for all benefit plans.
6. Coordinate and support employee wellness initiatives, including distributing materials, tracking engagement, and scheduling wellness activities.

Attendance and Leave Administration

1. Provide LOA packets to employees and respond to questions related to medical or personal leaves.
2. Maintain current leave tracking spreadsheets and update return-to-work statuses.
3. Track light duty assignments, draft accommodation letters and route for approval and signature.

ADP & SuccessFactors Data Entry: Onboarding and Offboarding

1. Accurately enter and update employee records in ADP and SuccessFactors for new hires, terminations, and job changes.
2. Ensure training assignments and compliance documentation are triggered in SuccessFactors during onboarding.
3. Scan and electronically file new hire and termination documentation to maintain complete and compliant employee records.

Workers’ Compensation & Compliance

1. Initiate and manage workers’ compensation claims; collect documentation and ensure records are complete.
2. Maintain organized digital files for all claims and track light-duty or return-to-work status.
3. Collaborate with leadership to ensure compliance with internal policies and applicable workers’ compensation regulations.

Records Management & Reporting

1. Maintain accurate and confidential employee records across payroll, benefits, and personnel files.
2. Run recurring and ad-hoc reports from ADP and SuccessFactors to support audits, leadership requests, and compliance tracking.
3. Ensure consistency between HR systems through regular reconciliation and quality checks.
4. Prepare reports on attendance, benefits, leave, training compliance, and other operational data as requested.

Learning & Development Support

1. Record completed training (outside the learning platform) in SuccessFactors and maintain compliance logs.
2. Assign required training modules to new hires and ensure completion of corporate compliance and safety courses.
3. Scan and file training verification forms in employee records.
4. Provide monthly training completion reports for PV V&E and PV Inc.
5. Coordinate approved external training purchases and support onboarding orientation for SuccessFactors learning resources.

General HR Support

1. Respond to employee inquiries related to HR policies, payroll, benefits, or system navigation; escalate issues as needed.
2. Assist the Head of HR Operations with special projects, audits, and operational improvements.
3. Maintain awareness of HR policies and procedures to ensure consistent application across HR functions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Tasks require walking, sitting, bending, reaching, mobility, and occasional lifting. Work requires computer skills (word processing, spreadsheet, presentations, and data-entry), attention to detail and accuracy. Communication skills including listening and speaking are required for interaction with other employees, vendors, and customers. Strong interpersonal skills, the ability to balance multiple tasks and any stress associated with the duties and responsibilities of this position are essential requirements in the performance of this job. Secondary duties with added requirements may be assigned from time to time.

POSITION REQUIREMENTS

General Qualifications:

Strong understanding of HR processes and data management principles. Proven experience working with HRIS platforms, such as ADP’s Workforce Now and SAP SuccessFactors Employee Central. Ability to work under tight and frequently changing deadlines in a dynamic business environment is necessary. Detail-oriented with a focus on data accuracy and quality. Experience with HRIS implementation and system integration projects. Knowledge of relevant employment laws and regulations.

Education and/or Experience

Bachelor’s degree in human resources, Business Administration, a related field preferred, or equivalent work experience. 3–5 years of experience in HR operations, payroll, or benefits administration.

Language Skills

The ability to communicate in English verbally and in writing is essential. Reports, email correspondence, schedules, presentations are all typical requirements of this position and must be effectively and professionally communicated.

Mathematical Skills

Excellent analytical skills with the ability to interpret data and generate meaningful insights. Strong math skills preferred.

Reasoning Ability

Must be able to multi-task and operate in a fast-paced environment while maintaining a disciplined approach to oversee personnel needs. The ability to understand the company’s needs and requirements is essential. Must be able to solve both practical and complex problems and deal with a variety of factors in situations where only limited standardization exists.

Certificates, Licenses, Registrations

Valid driver’s license and satisfactory driving record are required at the time of hire and periodically thereafter.

TOOLS AND/OR EQUIPMENT

Strong working knowledge of ADP Workforce Now and SuccessFactors required.

This position uses a computer extensively with demonstrated abilities in the use of Microsoft products, specifically Excel and Word, as well as other business systems and common office type equipment.

WORK ENVIRONMENT

This position may work in various environments including office, factory, or home settings. This position is primarily based on site at the Yreka, California facility supporting the Company’s employees and the Busch Group USA team.

Pfeiffer Vacuum is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

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