Executive Office Administrator Job at Addison Group, Hoffman Estates, IL

UmFaSndhRDkya3FuK2sxQ2hRekY3WFBFVWc9PQ==
  • Addison Group
  • Hoffman Estates, IL

Job Description

Job Title: Executive Office Administrator

Location: Hoffman Estates, IL

Industry: Security and Investigations

Pay: $65-78k (based on experience)

Benefits: Health, Medical, Dental, 401k through Addison Group

Job Description:

The Executive Office Administrator is responsible for managing front desk operations, coordinating office logistics, and acting as the primary point of contact for guests and vendors. In addition, this role provides dedicated administrative support to senior leaders, including managing schedules, travel, and communications. The ideal candidate is polished, organized, adaptable, and thrives in a dynamic, fast-paced environment.

Key Responsibilities:

  • Greet and assist all visitors and manage front desk activity
  • Coordinate meeting and training room scheduling, setup, and logistics
  • Maintain office supplies, organize mail, and ensure common areas remain clean and stocked
  • Serve as liaison for building vendors and manage facility service needs
  • Support company events, team meetings, and employee gatherings
  • Manage executive calendars, meeting coordination, and reminders
  • Prepare PowerPoint presentations and executive materials
  • Book complex travel arrangements and submit expense reports
  • Handle confidential communications and assist with executive projects

Qualifications:

  • 3+ years of experience in administrative or executive support roles
  • Strong organizational and time-management skills
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint)
  • Comfortable managing multiple priorities independently
  • Ability to maintain confidentiality and demonstrate professionalism
  • Experience with event planning or facilities coordination is a plus

Perks:

  • Opportunity to work closely with senior leadership
  • Supportive, collaborative team environment
  • Exposure to company-wide initiatives
  • Career growth potential in a highly regarded organization

Job Tags

Work at office,

Similar Jobs

BaseLine Aviation Services

Sheet Metal Worker Job at BaseLine Aviation Services

 ...development of repairs outside of approved data scope when required. Performs approved repair operations to structures including sheet metal and other structures. Overhauls mechanical assemblies including repairs and part replacements. Documents maintenance/repair... 

Solstice Consulting Group

Oil & Gas VRU/Combustion Field Service Technician Job at Solstice Consulting Group

 ...Solstice Consulting Group is seeking a Senior Field Service Technician Vapor (VRU) / Combustor / Flare for our Oil & Gas Equipment client. Role is REMOTE with significant travel around the area / region as necessary. ~ Hourly up to $45 DOE plus OT (average 45-50... 

John Michael Kohler Arts Center

Part-Time Security Services Officer I Job at John Michael Kohler Arts Center

 ...yes to these questions, then we may have the opportunity for you! The John Michael Kohler Arts Center is seeking a part-time Security Services Officer I. The Security Services Officer I provides institutional security for the art as well as educates visitors... 

Colonial Life

Manger in training Job at Colonial Life

 ...candidates who are looking to become licensed insurance agents to join our team. No experience...  ...and support to obtain your state health and life Insurance license. In addition,...  ...work (Required) Work Location : Hybrid remote in Campbell, CA 95008```... 

Sager Electronics

DC Associate I Job at Sager Electronics

We are a growing, customer-focused company with over 400 dedicated employees across North America. As we continue to expand, we are excited to open a new climate-controlled facility in Fort Worth, Texas. We're looking for a Warehouse Associate to work in our state-of...