Job Description

Executive Assistant

Industry: Law Firm

Salary: $100 - 120K

Plus: Paid OT & Bonus & Fully Paid for Benefits

Location: Hybrid - 2-3 Days in Office, NYC - Midtown

Boutique Law Firm is seeking an Executive Assistant to support the Founding Partner of the firm in New York City. Great work/life balance – hybrid schedule, 2-3 days in office, hours are 8:30-5.

Responsibilities

• Manage ever-changing professional/personal calendars
• Coordinate conference room calendar for internal/external meetings
• Enter visitors in building security system
• Professional/personal travel
• Ad-hoc personal work including booking appointments
• Lunch/dinner reservations and ordering items as needed
• EA will answer incoming calls for potential new clients
• Conduct new client intake and conflict checks
• Draft retainer agreements
• Send out payment instructions and update client files
• Sit in on meetings, take and summarize notes
• Create and edit correspondence, presentations and other documents
• Serve as back up support for operations team and front desk
• Hybrid schedule, 2-3 days in office, hours are 8:30-5

Qualifications

• Bachelor’s Degree required
• 5+ years of EA support experience supporting C-level executives
• Legal, professional services or finance industry experience
• Possess excellent verbal and written communications skills
• Strong organizational skills
• Ability to multitask in a fast-paced environment
• Ability to handle confidential information with discretion
• Be able to problem solve and have strong decision making skills
• Strong software skills including Microsoft Office Suite

Job Tags

Similar Jobs