Job Description

GENERAL DESCRIPTION

The Executive Assistant/Office Managerwill support the Vice President(VP) in managing their calendar, travel, and various administrative tasks. This role blends essential administrative support with operational management responsibilities, balancing hands-on task coordination and strategic oversight. You will streamline processes, facilitate communication, and independently address operational issues to ensure smooth daily functioning for both client-facing and internal activities.

DUTIES AND RESPONSIBILITIES

Executive and Administrative Support:

• Assist the VP with daily administrative tasks such as calendar management, scheduling, email correspondence, and travel coordination across time zones.Support time sheet completion and collection and complete expense reports.

Office Management and Initiative Ownership:

• Act independently to resolve issues,make discretionary decisions aligned with businessgoals, and escalate critical matters to the VP as needed.

Team Coordination and Communication:

• Facilitate team meetings,draft agendas, take notes, track action items,and follow up to ensure task completion. Serve as a liaison for the VP with team members, clients, and external stakeholders, maintaining consistent communication flow.

Employee Engagement and Overall Support:

• Develop and plan employee events to foster positive morale. Schedule "lunch and learn" seminars for staff memberswith various vendors,employee engagement activities and party planning in office.

EDUCATION and/orEXPERIENCE

• 4+ years of experience in business operations, executive support, or a similarrole, with a balance of administrative and business initiative related responsibilities.
• Strong organizational, communication, and time management skills.
• Demonstrated ability to manage projectsindependently and make informed decisions.
• Proficiency in Microsoft Office Suite and familiarity with project management software.
• Experience with distributed teams and understanding of global team dynamics is preferred

PHYSICAL DEMANDS

• Standard office environment
• Occasional liftingof equipment, suppliesor documents (up to 50 lbs.)
• Monday through Friday,9:00am – 6:00pmwith 1 hour lunch break

The physical demands describedhere are representative of those that must be met by an employeeto successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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