Job Description

We are working with a luxury interior design firm seeking a highly organized, proactive, and creative individual to join their team as an Executive Assistant and Marketing Director. This role involves providing administrative and marketing support to the company’s Principal and Lead Designer, ensuring efficient operations and successful marketing campaigns in a fast-paced environment.

Role Summary:

The Executive Assistant and Marketing Director will take on responsibilities that include calendar management, marketing content creation, project tracking, and client communication. The ideal candidate will possess strong organizational skills, creativity in marketing, and the ability to solve problems proactively.

Key Responsibilities:

• Develop presentations using Canva, PowerPoint, Google Slides, and A.I. tools
• Manage social media platforms, including creating compelling reels, stories, and posts
• Update the website and assist in ongoing marketing efforts (events, email campaigns, etc.)
• Schedule and manage meetings and appointments for the Principal and Lead Designer
• Handle errands, material sample requests, and sample or supply pick-ups
• Maintain and organize digital and physical filing systems
• Assist in drafting contracts for potential clients in collaboration with the team
• Provide support in project scheduling and tracking deliverables and timelines
• Occasionally manage time-billing, expense tracking, and timely billing of expenses
• Perform general administrative tasks such as filing, copying, scanning, and typing

Qualifications and Skills:

• Experience: While a positive and enthusiastic attitude is most important, prior experience as an Executive Assistant is highly beneficial
• Technical Skills: Proficiency in Microsoft Office, Canva, Bluebeam, and A.I. tools is a strong advantage
• Social Media Proficiency: Ability to create unique and engaging Instagram content, including reels, stories, and posts
• Organizational Skills: Strong ability to multitask, manage competing priorities, and solve problems proactively
• Professionalism: Capability to handle confidential and sensitive information with discretion

About the Opportunity:

This role offers the chance to work with a collaborative and creative team, contributing to the success of exceptional luxury design projects. It is an exciting opportunity for someone passionate about organization, marketing, and being part of a dynamic and artistic environment.

Qualified candidates are encouraged to apply and bring their talents to this exciting design collaboration!

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