Job Description

Position: Events Manager

Lafayette Catholic School System

Location: 2410 S. 9th Street, Lafayette, IN 47909 

Department: Advancement Office

Apply Now: Please visit to apply.

Job Summary:

The Events Manager is a pivotal role in the Lafayette Catholic School System, serving as the lead for event planning, revenue generation, management, production, and sponsorship. Our events are a vital tool for celebrating our faith, engaging our community, and giving voice to the passion we have for Catholic education, which aligns with our mission to educate the whole person: mind, body, and soul.

This position requires a highly organized, creative, detail-oriented, and motivated professional with a passion for special event management. The ideal candidate will be an enthusiastic professional capable of building strong, positive relationships with staff, vendors, event attendees, donors, and partners.

Principal Duties and Responsibilities:

The Events Manager will serve as the lead to successfully plan, coordinate, and execute a diverse portfolio of LCSS fundraising and community events.

• Event Planning, Production & Management
• Lead Event Execution: Plan, coordinate, and implement events such as the Blue Knight Auction, Battle of the Saints, Catholic Schools Week, Father Daughter Dance, Mother Son Bowling, Knights to Remember, Golf Outing, Alumni Weekend, Central Catholic Grandparents Day, and more.
• Timeline and Task Management: Create and manage the timeline, program, and detailed task list for all hosted events.
• Logistics & Vendor Coordination: Negotiate costs and services with vendors; book event spaces; arrange food and beverage; and coordinate A/V equipment, supplies, and decorations.
• On-Site Execution: Manage on-site production, clean-up, and oversee logistics like event layouts and seating arrangements.
• Auction Management: Oversee and manage the procurement of all in-kind and purchased items for the Blue Knight Auction.

Sponsorship, Stewardship & Volunteer Leadership

• Volunteer & Committee Management: Solicit, secure, organize, and manage volunteers and volunteer planning committees for various initiatives.
• Guest Management: Secure guest speakers and entertainment, review speeches, write scripts, and coordinate rehearsals as needed.
• Post-Event Follow-up: Manage the follow-up process with attendees, vendors, sponsors, and staff members.
• Financial Tracking: Track revenues and expenses to ensure events operate within prescribed budgetary parameters.
• Sponsorship Acquisition: Create event sponsorship packages and lead the solicitation and securing of corporate and individual sponsorships.

Communication & Data Management

• Collaboration: Lead all event planning meetings and discussions, collaborating with School Leaders on event concept, graphic design, and marketing.
• Communication: Coordinate the invitation, registration, and attendee check-in processes; communicate effectively with all event stakeholders, demonstrating superb oral and written communication skills.
• Data Archiving: Maintain an archive of planning materials from each event and leverage computer skills (Google Drive, MS Word, Excel, Canva) for event management. Willingness to gain proficiency in donor database software is required.

Qualifications:

• Education: Bachelor’s Degree required.
• Experience: Proven experience coordinating large special events.
• Skills: Strong organizational skills and attention to detail, demonstrated ability to take initiative, work independently, and manage projects effectively.
• Professionalism: Ability to maintain a high degree of confidentiality, make sound decisions in stressful situations, and communicate with discretion and diplomacy.
• Mission Alignment: Passion for Catholic education and a commitment to the mission of the school system is strongly desired.
• Logistics: Must have access to and willingness to use personal transportation for business purposes with compensation.

LCSS Employee Benefits:

• Healthcare: Medical, dental, and vision plans are provided based on your status as a full-time employee.
• Insurance: Life/Accidental Death and Dismemberment insurance is offered.
• Retirement (403b): Automatic enrollment with a 6% payroll deduction for employees working over 1,000 hours, including an LCSS match of up to 6% of your gross salary (contributions can be manually adjusted to a lower percentage).
• Paid Time Off: 10 Vacation Days (accrual begins after 60 days of employment). 12 Sick Days.2 Personal Days per school year.
• Parental Leave: Up to thirty (30) days of paid parental leave (if requested), running concurrently with any applicable FMLA leave.
• Bereavement: Up to five (5) days of absence with pay for an immediate family death; one (1) day for a death of a relative other than immediate family.
• Tuition Discount: Current policy provides a tuition reduction for dependent children enrolled in preschool through 12th grade, effective immediately upon the start date and prorated.
• Paid Holidays: LCSS recognizes the following paid holidays: New Year's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day, and New Year's Eve.

Apply through AppliTrack by visiting the LCSS website @ or email resume and cover letter to [email protected]

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