Administrative Assistant for Biology Division Job at Allen University, Columbia, SC

UTZoQXdLWDQwazJzL1U5UGpnM0M1blhF
  • Allen University
  • Columbia, SC

Job Description

JOB TITLE : Administrative Assistant

DIRECT REPORT: Biology Department Chair

 

OBJECTIVE : Under direction of the Biology Department Chair, the Administrative Assistant is responsible to provide administrative support, budgetary detail, and maintain confidentiality.

ESSENTIAL JOB FUNCTIONS:

· Provide communication services; receive, screen and route telephone calls; take, retrieve, and relay messages as needed; schedule and arrange appointments, conferences, meetings, and other events. 

 

· Perform a range of bookkeeping duties; create purchase requisitions, prepare budgetary data, process and update accounts with income and expenditures, monitor budgets, and assist in assuring expenditures do not exceed allocated budgets 

 

· Communicate with visitors, administrators, faculty, staff, students, and the public; provide assistance or direction to staff; respond to inquiries and provide assistance related to program or department operations, services, activities, standards, processes, timelines, policies and procedures 

 

· Maintain employee records, prepare departmental newsletters, provide day-of-event support during symposiums and workshops, organize reports and fill out forms, compile materials for grant, contract, and budgets 

 

· Keep complex-calendars; attend faculty meetings, oversee special projects, distribute departmental mails as required, contact others to request documents as needed, prepare outgoing mails and materials for distribution 

 

· Monitor inventory levels of office supplies; order, receive and maintain appropriate levels of inventory, and process requests according to established procedures 

 

Requirements

Minimum Qualifications

Bachelor’s degree

Must have at least 2 years of experience in an Administrative position

Experience in higher education and financial management preferred

Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

  • Responsibilities occasionally may require evening/weekend hours

Job Tags

Contract work, Work at office, Weekend work, Afternoon shift,

Similar Jobs

Thrill Sports

Junior Graphic Designer Job at Thrill Sports

 ...COMPANY: Thrill Sports POSITION TITLE: Junior Graphic Designer DEPARTMENT: Marketing Company Overview: Thrill Sports is a next-generation content company at the intersection of sports, entertainment, and lifestyle. As the parent company of Power Slap, Nitro... 

Medix™

Clinical Research Assistant - 243281 Job at Medix™

 ...We are seeking a motivated and detail-oriented Clinical Research Assistant to join our team. This role involves coordinating and assisting Clinical Research Coordinators and the rest of the team in the clinical and administrative activities of. Key Responsibilities... 

CoperUniversity Health Care

HEALTH COACH Job at CoperUniversity Health Care

 ...About usAt Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary...  ...Short DescriptionFluency in Spanish preferred.The Health Coach is an integral part of the healthcare team, assisting in patient... 

Steel Structures America Inc.

Front End Web Design & Development Job at Steel Structures America Inc.

 ...Role Description Were looking for a creative and technically skilled individual who can manage, maintain, and improve our WordPress websites. This role requires both design sensibility and backend development experience to ensure fast performance, great UX, and... 

Activ8 Recruitment & Solutions

EHS Safety Specialist (#32264) Job at Activ8 Recruitment & Solutions

 ...An international manufacturer in the West Memphis area is currently searching for a full-time EHS Safety Specialist to join their facility's environmental, health & safety department. EHS Safety Specialist Responsibilities : Supervise safety programs for all...